The stated reason for ceasing the audiotapes is to prevent those tapes from being available for "discovery in future litigation."
Somerset, New Jersey
Sparta differs on recorded meetings
December 28, 2009
By SETH AUGENSTEIN and BRUCE SCRUTON
SPARTA -- The local council and school board have different ideas on audio recordings of their meetings.
The Board of Education approved a new bylaw last week that could halt the taping of its meetings.
Also last week, the council directed its employees to research the possibility of posting its recordings on the township's Web site for anybody to download.
School board president Jennifer Dericks and school business administrator Warren Ceurvels said recording board meetings is not required by law, and the board is concerned having them would open them up to "discovery" in future litigation. The district recently paid attorney's fees from a successful Open Public Records Act suit filed against the schools by a local citizen.
Mike Yaple, a spokesman for the New Jersey School Boards Association, confirmed recordings are not required by law. In fact, no government agencies are required to record meetings under the terms of either the Open Public Meetings Act or Open Public Records Act. Minutes taken by the secretary of the governmental entity are the record of what transpires at a meeting. Accordingly, the voluntary decision to tape or not to tape varies from district to district across the state, he said.
"It's not a one-size-fits-all proposition," Yaple said Monday.
Yaple said the association's sense is that most school boards across the state do not record their meetings, although many do, and some even go as far as videotaping and broadcasting board meetings on local public access stations.
Ceurvels said in 22 years working in eight school districts, Sparta is the only one he's encountered that tapes its meetings. There is no real need for it, legally or in terms of transparency, he said.
"There hasn't been a big outcry that we haven't been open to the public," he said.
The vote was 6-1 in favor of stopping the taping. The lone "no" vote was by vice president Kevin Pollison.
"My personal opinion is, as much information as possible is good," Pollison said afterward. "You can bring a recorder to the meeting, but not everyone has a recorder or can come to the meetings."
John Paff, chairman of the New Jersey Libertarian Party's Open Government Advocacy Project, said the school board's vote was "odd," given the ongoing push for open government in the state.
"The trend is to do opposite of what the school board is doing," Paff said. "How does that look? That sends exactly the wrong message."
Meanwhile, the Township Council directed Township Manager Henry Underhill to consider posting digital audio files on the township's Web site so they can be downloaded.
Councilman Brian Brady said he favored bringing information out to the public's disposal. However, Underhill warned him and the other councilmen that it could become another time-consuming duty.
"You're creating work for another employee," Underhill advised.
However, Brady, Mayor Scott Seelagy and the majority of the council directed Underhill to look into the issue.
Pollison, looking on from the audience, said he agreed.
"Personally, I'd like to do (on the school board) what the council has suggested," he said.